AMTNJ Administrative Assistant Responsibilities, October 2020
Main Responsibilities
- Pick up the mail – once a week
- Check and respond to emails – daily
- Check and respond to voice messages – daily
- Forward necessary correspondence (mail/email) to the President/Treasurer/ or appropriate person
- Deposit checks in the bank – once a week in person
- Create invoices for upcoming events and follow up on all outstanding payments (AMTNJ events, membership dues, etc…)
- Maintain a membership list
- Maintain a registration log for events (collaborate with the chair of the event)
- Additional responsibilities can be negotiated with additional hours as needs arise
Additional Responsibilities and hours will be added once in-person events resume
These will include but are not limited to:
- Preconference responsibilities (preparing conference folders for attendees and speakers, maintaining registration log, documents and follow up on payments, issuing invoices ….)
- Post conference responsibilities (prepare and submit a list of all outstanding payments for that conference to the president and the event’s chair, follow up on any outstanding issues/payments within 1-3 days)
Desired Skills
- Good organizational and communication skills
- Flexibility
- Technology skills: Proficient with spreadsheets (Google Sheets, MS Excel), word processing documents (Google Docs, MS Word)
- Some experience with QuickBooks is preferred (primarily creating invoices, receipts, and receive payments)
To apply
Send resume and cover letter to [email protected].
AMTNJ is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.